Important dates & Action Plan

Dates


These are roughly the important dates and events of AFD interest for community building and fundraising purposes during one financial year (September 1 - August 31). These dates are put together at the beginning of each financial year and are updated regularly to reflect the actual schedule as the year progresses. Each important date is accompanied by a suggested action for class agents. For the year 2020-2021 some of the regular events could not take place due to health and safety restrictions. You can find those in the list below marked with an asterisk.

September 1: Beginning of Athens College financial year 
Start thinking of how to mobilize and increase annual class giving.

October 18: Athens College Founders’ Day *
Capitalize on this landmark for College life to communicate with your class, inform your classmates of last year’s class giving results and prompt them to increase this year’s giving. 

October: Class Agents Annual Meeting * 
Make sure to attend and actively participate. Meet and bond with other class agents. Share challenges, questions, concerns, ideas and information.

October: Start of class agents’ bimonthly workgroup meetings *
Attend and actively participate in class agents meetings, workshops and focus groups to discuss new ideas, challenges and common actions.

October: Alumni Day (held bi-annually) *
Provide ideas, inputs and proposals. Attend and encourage classmates to join you. Capitalize on the opportunity to reconnect with the School and with classmates and fellow alumni/ae.

November: College Marathon as part of Athens Marathon, the Authentic.
Promote support of alumni/ae College Marathon runners, especially your classmates. 

November: Event honoring Donors, Volunteers and Supporters of previous year 
Share the invite with the classmates who have given in the previous year, make sure they are aware and encourage them to attend. If your class is receiving the AFD cup, let your class know beforehand should classmates wish to attend the event and share the joy and honor. Share the material (presentations, photos) with all classmates once the event is over and encourage them to give (more) next year.

November, BoD-BoT Meeting, Alumni/ae Gathering & President’s Dinner in the US 
If you are based in the US, make sure to attend the events and encourage others to join you, share insights and challenges and capitalize on the opportunity to reconnect with the School and with classmates and fellow alumni/ae.

November 26: Thanksgiving holiday  
Capitalize on this day of expressing thanks to send a thank you note to those classmates who have already given and remind others of your class giving goal. You can also use the occasion to start a class tradition to meet and have drinks at SAKA or elsewhere, a successful practice of the class of XX.

November: Annual Fund Holiday Appeal (email & social media)
Participate in the design and once out, share, promote, make your gift (lead by example) and solicit (your assigned) classmates. Receive feedback and follow-up on appeal. 

December 1: Giving Tuesday, an international day of charitable giving at the beginning of the Christmas and holiday season (might coincide with the Annual Fund Holiday Appeal)
Make the best of the opportunity to promote the Annual Fund Holiday Appeal by linking it to the upcoming holiday season, a season to give and make and impact. 

December 5-6: Athens College Christmas Bazaar
Attend, share and promote the School’s community signature fundraising event.

December: Annual Fund Holiday Appeal Round 2 (email & social media)
Share appeal reminder/follow-up, thank those who have given and follow-up with those who have not yet given. 

December: SAKA annual Christmas party 
A great occasion to reunite with classmates! No need for you to plan especially. Get a core group to attend and invite classmates to come meet on this annual landmark alumni event. 

February: SAKA annual Pitta cutting 
Another great occasion to reunite with classmates! No need for you to plan especially. Organize with a core group to attend and invite classmates to come meet on this annual landmark alumni event.

March: Annual Fund Spring Appeal (email & social media)
Participate in the design and once out, share, promote, make your gift (lead by example) and solicit (your assigned) classmates. Receive feedback and follow-up on appeal. 

April: Annual Fund Spring Appeal (email & social media)
Share appeal reminder/follow-up, thank those who have given and follow-up with those who have not yet given. 

May: Annual Fund Spring Appeal (email & social media) 
Share appeal reminder/follow-up, thank those who have given and follow-up with those who have not yet given. 

June: BoD-BoT Meeting in Greece 
Be aware of this important meeting and be available to be of help. 

June/July: Reunions 25 & 50 years 
If it is your class, then you will have some work to do! See checklist to organize a successful milestone reunion. Otherwise, just be aware. 

July XX: Commencement & after-party at SAKA
Attend and encourage classmates to join you. Capitalize on the opportunity to reconnect with the School and with classmates and fellow alumni/ae. Prompt them to join the after-party at SAKA to reminisce about your graduation night, bond and relax.

August 31: end of fiscal year  
Make sure you have made your gift to set the tone and example. Remind and follow-up with those who have not yet given.